Process for Transferring and Recording a Deed

1. Deed Goes to the Engineer’s Office

The Engineer checks the legal description on the deed against their record and stamps the deed to approve it for transfer. The transfer approval stamp is valid for 60 Days.

2. Then to the Auditor’s Office

After the engineer stamps the deed as approved for transfer, a conveyance form from the Auditor’s Office must be completed and signed. The fees due at the Auditor’s office consist of a conveyance fee at the rate of $4.00 per $1,000 of the sale price of the real estate, plus a $.50 line fee per parcel. Payment for the conveyance must be received before it is processed. After the deed is reviewed for accuracy, it is then stamped as transferred by the auditor’s office. The deed may be taken to the Recorder’s Office after it receives this stamp.

3. Lastly, the Deed Goes to the Recorder’s Office

The Recorder’s Office is where the deed is recorded. The deed is examined to make sure it has been executed correctly. The Recorder checks to see that the Engineer’s Office and Auditor’s Office have put their stamp on the deed showing approval. As of October 17, 2019, the recording fee is at a rate of $34.00 for the first 2 pages and $8.00 per page after. The deed is held for a period of time by the Recorder’s Office for microfilming and data entry. The original recorded deed is then mailed or may be picked up.